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North Los Altos / Los Altos Hills, CA - AYSO Region 43

Volunteer Positions


AYSO Region 43 is an all-volunteer organization.  It takes hundreds of volunteers to organize and deliver AYSO for 500+ kids across our community every year.  As such, our goal and expectation is that every family will find a volunteer to fill a volunteer position.  Some roles are more time consuming than others, however, there are many one-time positions or projects that can be done at home.

Volunteering to be a coach, assistant coach or referee is done during registration or by contacting the Coach Administrator, Referee Administrator or a Division Coordinator (email addresses can be found on our Contacts page). Please see the Coaches and Referees menus on this web site for more information.  Our numerous other on- and off-the-field volunteer positions can be signed up for at the end of the registration process or by going to the Volunteer Registration page.

In addition, the operation of our region involves many behind-the-scenes volunteers who work both during the off-season and during the season to make it happen. If you would like to be one of those people taking more of an active role, please review the positions below and contact our Volunteer Coordinator.

Description of Local AYSO Positions

We would like to hear from you with interest in ANY of these positions. In any given year there is routine turnover of Board members.  Many current board members will not be able to continue after this year and would like to train people to take over next year.

Board-Level Positions

Regional Commissioner
Assistant Regional Commissioner
Registrar
Regional Coach Administrator
Regional Referee Administrator
Treasurer
Regional Child and Volunteer Protection Advocate (CVPA)
Safety Director
Fields Coordinator
Director of Referee Instruction and Assessment
Director of Coach Instruction
Volunteer Coordinator
Publicity Director

Senior Contributor Positions

Some of these positions may be promoted to Board positions upon request and board approval.

Division Coordinators
Uniform Coordinator
Trophy Coordinator
Field Striping Coordinator
Equipment Manager
Game Scheduler
Webmaster
Picture Day Coordinator
Tournament/Post Season Play Coordinator

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Regional Commissioner

The Regional Commissioner has the responsibility and the authority to manage the day-to-day business of the Region, including:

  • Assisting the Regional Board in the planning and implementation of its policies and programs within the Region.
  • Presiding at Regional Board meetings.
  • Supervising the Regional Treasurer by periodically reviewing the Region’s canceled checks and bank statements, and taking other reasonable measures to assure that the Region’s assets and expenses are handled in a fiscally responsible manner.
  • Reporting to the Area Director and being responsible for the performance and growth of the Regional programs for the benefit of the players, the volunteers and their families.
  • Organizing Regional volunteer staffs to assure adequate support and services to the Region, including the development of new volunteers for Regional position succession planning.
  • Acting as the official spokesperson for the Region.
  • Overseeing dispute resolution within the Region.
  • Keeping the Regional Board informed of actions and decisions on matters of importance.
  • Attending Area meetings, and consider attending Section Meetings and the National Annual General Meeting.

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Assistant Regional Commissioner

The Assistant Regional Commissioner shall perform such duties as may be delegated by the Regional Commissioner and, in his/her absence, shall perform the duties of the Regional Commissioner on behalf of the Region.

Skills needed for doing this job include ability to delegate, working well with a variety of people, good organizational talent, and ability to deal with rare conflict. The position has many rewards, including working with some great people, developing relationships with the city Parks and Rec personnel, and meeting other people interested in soccer from around the area. Time commitment is around 2-4 hours per week, with more during the pre-season and less in the off-season.

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Registrar

The Registrar shall be responsible for the planning and implementation of the annual registration of players, and coordinate such efforts with the Regional Commissioner, the Regional Director of Public Relations, the Regional Coach Administrator and the Regional Referee Administrator. The Regional Registrar shall be responsible for the proper registration of each member in the Region. The Registration for Region 43 takes place primarily through our online application accessible from this web site.

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Regional Coach Administrator

The Regional Coach Administrator shall be responsible for the recruiting, training and supervising of all coaches in the Region.

The Regional Coach Administrator shall coordinate with the Regional Commissioner, the Regional Director of Coach Instruction and the Area Coach Administrator to arrange for coaching orientations, clinics and training programs at least once each season where needed and disseminate information when appropriate to assist the Region’s coaches. The Regional Coach Administrator shall require that each coach and assistant coach or other team player trainer complete a volunteer application form in accordance with the National Support Center’s applicable policies and guidelines.

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Regional Referee Administrator

The Regional Referee Administrator shall arrange for orientations, clinics and training programs for all referees and assistant referees in the Region at least annually, and shall coordinate his/her efforts with the Regional Commissioner and the Area Referee Administrator.

The Regional Referee Administrator shall be responsible for the scheduling of referees and assistant referees in the Region, or delegate such task to another responsible volunteer or assistant and coordinate such efforts with the Region’s scheduler of games.

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Treasurer

The Treasurer will assist the Regional Commissioner and the Regional Board in creating a budget for the operation of the Region by January 1st, and will monitor the monthly expenses with respect to the current budget-giving a report at each Board meeting. The Regional Treasurer shall keep in appropriate books an accurate account of all money received and paid out.

The Treasurer shall give a report of the funds, receipts and disbursements of the Region annually or at such other times as requested by the Regional Commissioner or by the Regional Board.   The Regional Treasurer shall be responsible for timely filing with the National Support Center the Regional Information Form, the annual budget, and such other information as may be required or requested from time to time by the National Support Center and for complying with the National Accounting Program.

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Fields Coordinator

The Fields Coordinator is responsible for obtaining and maintaining the playing fields and ensuring that the fields are properly lined, or arranging for a group to be responsible for the regular lining of the fields.  He/she shall also assist the Regional Safety Director in maintaining the playing fields in a safe condition and advising the Board and responsible organization (city or school district) on the status and conditions of the fields.

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Regional Child and Volunteer Protection Advocate (CVPA)

The AYSO volunteer position of Child and Volunteer Protection Advocate is intended
to oversee the child and volunteer protection program in the region in accordance
with the AYSO Safe Haven program.

Specific Duties and Responsibilities

  1. Support the AYSO National Safe Haven Program in both specifics and in
    spirit;
  2. Support the regional commissioner in the promotion and implementation of
    the AYSO Safe Haven Program, including the three main elements of
    volunteer protection;
  3. Work to see that all volunteers complete, date, and sign the AYSO volunteer
    application form and its authorization to perform applicant screening, and be
    the screening liaison with the AYSO National Safe Haven Department;
  4. Ensure all AYSO volunteers are duly registered in eAYSO;
  5. Serve as a resource and/or a facilitator to the region’s members on the
    requirements for good faith reporting of abuse and molestation to law
    enforcement agencies and child welfare agencies;
  6. Promote the region’s standards of behavior and conduct as laid out in the
    child and volunteer protection policies, procedures, and guidelines of the
    AYSO Safe Haven program.

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Safety Director

The Safety Director shall ensure the safety of all participants in the Region by ensuring that all field equipment, goalposts and fields are inspected periodically to ensure that they are in safe condition. The Safety Director shall be responsible for administering the AYSO Soccer Accident Insurance (SAI) plan and liability insurance program for the Region.  The Safety Director shall handle all reports of accidents and/or SAI claims for such programs.

The Safety Director shall also be responsible for advising Regional participants of approaching dangerous weather and other potentially unsafe conditions which may exist at the locations where games are played.

Be available and knowledgeable to answer questions from coaches, referees and parents.

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Director of Referee Instruction and Assessment

The Director of Referee Instruction and Assessment shall implement, monitor, and maintain the AYSO Referee Training Program at the Regional level.  The Regional components are the Regional Referee Course and the Assistant Referee Training Course.  The Regional Director of Referee Instruction obtains the course guides from AYSO National SupportCenter or area staff; sets up orientations, clinics and training; and obtains qualified instructors to teach.  The Regional Director of Referee Instruction works together with the Area Director of Referee Instruction to meet the ongoing training needs of the local referees, assistant referees and youth referees.

This individual also works to address any training deficiencies, rules clarifications, referee performance issues or other actions required to maintain referee quality at the highest level possible throughout the season.

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Director of Coach Instruction

The Director of Coach Instruction shall implement, monitor, and maintain the AYSO Coach Training Program at the Regional level. The Regional components are the 6U, 8U, 10U and 12U Coach Certification Training Courses. The Regional Director of Coach Instruction obtains the course guides from AYSO National SupportCenter or area staff; sets up orientations, clinics and training; and obtains qualified instructors to teach. The Regional Director of Coach Instruction works together with the Area Director of Coach Instruction to meet the ongoing training needs of the local head coaches and assistant coaches.

This individual also works to address any training deficiencies, rules clarifications, referee performance issues or other actions required to maintain coach quality at the highest level possible throughout the season.

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Volunteer Coordinator

The Volunteer Coordinator is responsible for assisting the Regional Commissioner and Regional Board in recruiting and developing new volunteers from the parents and other relatives of players, and from other sources in the community, to donate their time and talents for the successful operation of the Region and for the succession planning of Regional Board and staff members.

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Publicity Director

The Publicity Director is responsible for the dissemination of information concerning Regional activities (such as publicizing the opening of registration for the upcoming season), the relations between the Region and the community and for the promotion of Regional activities through the media.

Senior Contributor Positions

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Division Coordinators

The Division Coordinators are responsible for the operation of their respective divisions.  They will recruit the coaches for their Division with the help of the Regional Coach Administrator. Division Coordinators for the 8U and 10U divisions will also work to help assure that a sufficient number of parents have stepped up to referee and take the training course if they are not yet trained. This is important because 8U games are refereed completely by parent volunteers from each team and 10U requires volunteer assistant referees to work the lines.

The Division Coordinator also provides a line of communication between the Regional Board and the coaches, referees and parents in their division. The Coordinator will receive the emails sent to the alias set up for their division. They will also track the stats of the teams throughout the season to ensure that blowouts are kept to a minimum and that all the coaches are managing their players fairly and evenly. The Coordinators are responsible for getting player evaluations from the coaches at the end of the season.

The skills needed include excellent organizational skills, familiarity with computers and spreadsheets, good communication skills and an ability to get parents to volunteer to coach and referee. This position is a great opportunity to make a significant contribution to this AYSO region, meet a lot of people and gain a real sense of accomplishment when the season starts and ends.

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Uniform Coordinator

The Uniform Coordinator is responsible for keeping an inventory of all the uniforms the Region has, and ordering new uniforms as needed before the season begins to make sure each team has enough uniforms. During the preseason, it may be necessary to order special sizes depending upon the players on the team.   The Uniform Coordinator is responsible for distributing the uniforms to the various teams either at the Coaches Meeting or at some time before the season.

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Trophy Coordinator

The Trophy Coordinator is responsible for recommending to the Board awards for the players, and with Board approval, the purchase and distribution of those awards.

This person is responsible for coordinating the trophies for the league.

  • place the trophy order
  • pick up the completed trophies
  • distribute the trophies to the coaches at the end of the season

Time required is 4-6 hours total during the initial ordering phase, and then another 6-8 hours when the trophies are distributed on the last day of the season.

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Field Striping Coordinator

The Field Striping Coordinator is responsible for scheduling volunteers to line the fields on a timely basis.

Coordinate field striping (painting the lines on the grass) of 2 - 3 locations.  This requires 1 - 3 hours/week of creating a schedule, phoning potential volunteers, and coordinating the striping the fields.  The striping starts the end of August and continues through Thanksgiving.

Field Striping Coordinator is a great opportunity to network with coaches and parents on other teams.   It consists primarily of emailing volunteers and potentially assisting with the initial field measuring and layout one time in mid-August.

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Equipment Manager

The Equipment Manager is responsible for purchasing of soccer balls, nets, and other equipment as may be requested by the Board from time to time, advising the Board on equipment availability including quality evaluation, cost quotes, and delivery schedules, selecting and ordering equipment and arranging for distribution to coaches on a timely basis, resolving problems with suppliers, collecting equipment at the end of the season with support from the Division Coordinators, and giving the Board an inventory of equipment for the end of the season.

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Scheduler

The Scheduler creates practice and game schedules for all age groups playing regional games.  Practice schedules are built and finalized in August, prior to the start of the season, using the existing online tool that gathers input from coaches on the days & times that they would prefer for their team practices. Game schedules are created in early-September using the scheduling tool in the Blue Sombrero software.

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Webmaster

The Webmaster position is responsible for two main areas.

Maintaining the web site so that information is current and displayed in a fashion that can be easily navigated by our users.

Support the coaches and parents with website activities and problems. Support the board with special queries and work with website support to make sure the system remains usable throughout the entire soccer year.

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Picture Day Coordinator

The Picture Day Coordinator works as a liaison between the Regional Board and the vendor contracted to provide pictures for Regional teams and players, scheduling of teams at the site(s) selected for the photography sessions, and distribution of the pictures to the teams.

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Tournament/Post Season Play Coordinator

The Tournament/Post Season Play Coordinator is responsible for working with the Regional Commissioner and the Regional Board in the planning, implementation and supervision of participation in Regional tournaments at the end of the season.

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AYSO Region 43

PO Box 1303 
Los Altos, California 94023

Email Us: [email protected]
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